How should you track your assets?

Need to know what's on site, who has it or where it was last seen? Answer questions about your operation to find a tracking approach that could fit.

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Get an initial recommendation without sharing your contact details.

Example inventory showing a yellow and navy equipment case, with two cases recorded as present.
Example tracking data: Two equipment cases recorded as present.

Keep track of equipment between stores, sites and people.

Calo connects tracking hardware with your software and the way your team issues, moves and returns equipment.

Which tracking method fits your operation?

Compare what each method can tell you, what equipment it needs and what your team would need to do.

QR / BarcodeScan each itemIdentify items and record everyday handovers.

What’s involved

Low-cost printed labels, a phone or scanner and a consistent scanning workflow.

Where the limits are

Each item needs a deliberate scan. Records only stay useful if people keep them up to date.

NFCTap each tag with a phone or readerOpen or update an asset record with a phone.

What’s involved

Suitable NFC tags, compatible phones or readers, and software for the workflow.

Where the limits are

A deliberate close-range interaction with each item. It is not a bulk counting method.

UHF / RAIN RFIDRead groups of tags or detect them at an entranceCount batches or detect assets at controlled points.

What’s involved

Passive tags, handheld or fixed readers, and software that turns reads into useful records.

Where the limits are

Materials, tag placement and reader installation affect performance. A detection does not provide continuous location.

BLEDetect tags within gateway coverageSee a zone or where an asset was last detected.

What’s involved

Battery-powered tags, gateways covering the relevant areas, and connected software.

Where the limits are

Batteries and coverage need managing. Basic proximity is not precise positioning; higher precision needs a more specialised design.

GPS / CellularLocation beyond your own sitesFollow valuable mobile assets outdoors.

What’s involved

Powered devices, connectivity and reporting software, with device and ongoing operating costs.

Where the limits are

Reception, coverage, update frequency and battery life all matter. Indoor visibility may need a complementary approach.

HybridMore than one methodSolve different parts of the same tracking problem.

What’s involved

For example, RFID at controlled entry points with BLE for broader last-seen observations, joined through common asset records.

Where the limits are

Each method should serve a clear purpose. Added hardware and integration need to justify their cost.

Find out what could work before you talk to us

Tell us what you track, where it moves and what you need to know. You'll get a suggested approach, its practical limits and the questions to check before choosing equipment.

  • Change your answers to see how the recommendation changes.
  • Print or save your report to discuss with your team.

Work through five sections, review your answers and see your recommendation.

Start the assessment

What a recommendation looks like

Example

Your operation

Reusable equipment.
Batch stocktakes.
No tag batteries.

A likely approach

Passive RFID with
a handheld reader

Why
Read groups of tagged items during a deliberate stocktake.
Needs
Suitable tags, a handheld reader and connected asset records.
Check
Tag placement and read performance on your actual equipment. A stocktake is not continuous location.
Indicative guidance, not a final system design. Your answers may point to another method, a combination, or no new hardware.

Make tracking work with your existing systems

We work through how your team issues and returns equipment, what happens when things go wrong, and which systems need the records. We test uncertain parts before committing to a design.

GWC Regalia Hire

From an order
to a bag of regalia.
And back again.

Calo connected RFID asset management with the ordering process, helping the team record issue and return activity and see what was outstanding.

Read the GWC Regalia story

Choose the tools that fit the job

Your solution may use Ledger, OnSight or an integration with the systems you already use.

Ledger

Asset records and issue-and-return workflows.

OnSight

Connect devices and see the information they report.

What do you need to keep track of?

Describe your operation and see which tracking approach could fit. If you'd prefer to discuss it, talk to Calo.

Start the assessmentTalk to Calo